Staff Handbook: 2.2 Management Structures

Original Approved: 14 Nov 2007 (School Committee), Oct 2008 (QAEC, §10)
Original Author: P Coxhead
Link to Previous Version: Version 3.0
Relevant University documentation: University Statutes (PDF)
University Ordinances
University Regulations

Version Number Notes on Changes Author(s) Date
2.0 University Reorganisation L Ewers 13 May 2009
2.1 Teaching Committee agenda L Ewers 17 Dec 2009
2.2 Research Committee membership (clarification) L Ewers 04 Feb 2010
3.0 Accreditation Committee, User Forum, QAC L Ewers 19 Oct 2011
4.0 Admission Team, Marketing Team; Demonstrator Tutor L Ewers 07 Aug 2012

Contents

0. Definitions

In this document, the term 'Academic Staff' is used in the sense defined in the Statutes and Ordinances. In terms of members of staff of the School, it means Professors, Readers, Senior Lecturers, Lecturers, Senior Computer Officers, Computer Officers, Research Fellows and Research Assistants appointed on research-related scales. Elsewhere in both School and University documentation, 'Academic Staff' may be used to mean teaching staff; the context normally makes the sense clear.

The term 'Teaching Staff' is used to mean Professors, Readers, Senior Lecturers and Lecturers.

The organogram below gives an overview of the School's management structure:

Diagram of management structure

1. Introduction

The committee structure in the School is as follows.

School Committee

  Committees not reporting directly to School Committee:

  Accreditation Group
  Advisory Group
  Curriculum Review Meetings
  Industrial Advisory Board
  Programme Review Group
  RAE/REF Group
  Staffing Committee
  Staff/Research Student Consultative Committee
  Staff/Student Consultative Committee
  Thesis Groups
  User Forum

  Committees which would be expected to report to School Meetings:

    External Liaison Committee
    Health & Safety Management Group
    Quality Assurance Committee
    Research Committee
    Research Students Monitoring Group
    Teaching Committee

The Head of School will nominate a chair for each committee unless this role is defined in the membership of the committee.

Unless otherwise stated, the term of office for all elected or appointed officers and members of committees is three years, except for research staff and students where it is one year.

2. School Committee

2.1 Membership

All staff in the School are entitled to attend and vote (including Teaching Staff, Research Staff, Support Staff and Academic-related Staff).

  • Head of School (chair)
  • PA to the Head of School (secretary)
  • Four student members of the School's Staff/Student Consultative Committee: one first-year undergraduate, one second-year undergraduate, one third-year or fourth-year undergraduate, one MSc student.
  • One research student member of the School's Staff/Research Student Consultative Committee.

For current membership, see 2.3 Officers and Committees.

2.2 Terms of Reference

  • Discusses issues which are of common interest and/or concern to the staff of the School
  • Discusses and approves committee membership
  • Receives and discusses reports from all committees and Senior Officers, excluding Advisory Group and Staffing Committee.

2.3 Agenda and Diary

School Committee meets at least once a term.

3. Advisory Group

3.1 Membership

  • Head of School
  • PA to the Head of School
  • Deputy Head(s) of School
  • Operations Manager
  • Two elected members of staff of the School
  • Two members of staff of the School nominated by the Head of School

3.2 Terms of Reference

The purpose of this group is to advise the Head of School on any matter as required.

4. Staffing Committee

4.1 Membership

  • Head of School (chair and secretary)
  • All Professors in the School
  • One elected representative of the Non-Professorial Staff of the School (must be at Senior Lecturer, Reader, or Senior Research Fellow level, and on an open contract).

For current membership, see 2.3 Officers and Committees.

4.2 Terms of Reference

The Staffing Committee advises the Head of School on all matters concerning:

  • Promotions of staff and discretionary increments for staff
  • Staff development
  • Staff discipline.

5. Research Committee

5.1 Membership

  • Head of School
  • Director of Research (chair)
  • Chairman of the Research Students Monitoring Group
  • Director of Computing Facilities
  • Between four and eight other representatives of the research active members of Teaching Staff, nominated by the Teaching Staff and appointed by School Committee after consideration of suggestions from the Research Committee
  • Two elected representatives of the Research Staff in the School
  • One elected representative of the Research Students in the School (member of SRSCC)
  • Research Secretary (secretary).

For current membership, see 2.3 Officers and Committees.

5.2 Terms of Reference

  • Reports to School Committee
  • Supports and encourages research activities in the School
  • Manages funds for research-related expenditure, including: seminars, conferences and travel, research equipment and software, pump-priming, research-related mini-budget incentives, student prizes, hospitality for research meetings, summer research internships etc.
  • Makes recommendations on sabbatical requests to Head of School
  • Provides input to the University research publications database
  • Supplies research-related information (normally to bodies outside the School)
  • Manages Research Assessment Exercise
  • Produces an Annual Research Report and maintains the related web pages
  • All meetings are open to any member of Academic Staff of the School to attend if they have a particular interest in the agenda.

5.3 Agenda and Diary

Meets at least once a term.

6. Research Students Monitoring Group

6.1 Membership

  • Research Students Tutor (chair)
  • Three or more other members of teaching staff, appointed by School Committee after consideration of suggestions from the Research Students Monitoring Group
  • Secretary.

For current membership, see 2.3 Officers and Committees.

6.2 Terms of Reference

  • Reports to the Head of School regarding the progress of individual research students, and to the School Committee regarding more general issues
  • Performs the duties of the School's Research Student Progress Panel ( Code of Practice on Supervision and Monitoring Progress of Research Students), transmitting recommendations via Head of School to the University's Research Progress Board
  • Appoints supervisors and determines membership of thesis groups
  • Monitors the progress of research students through the thesis groups and examination outcomes
  • Makes recommendations on any matters concerning research students, including resources, admission procedures, etc.
  • Recommends Internal and External Examiners and Viva Chairs for research degrees

6.3 Agenda and Diary

Three meetings per year. The Agenda items given here are to exemplify the stages of progress monitoring in the case of full-time students who start in October.

November Meeting (Autumn Term, Week 7)

  • Agree the appointment of supervisors and membership of thesis groups for new students
  • Review student progress (thesis group reports provide the main input)
  • Receive a report on research student recruitment

May Meeting (Summer Term, Week 2)

  • Review student progress (thesis group reports provide the main input)
  • Discuss completion rate for the last 5 years

September Meeting (Second-last week of long vacation)

  • Review student progress (thesis proposals provide the main input)
  • Recommend renewal of research students' registration for another year (in particular, a final review of problem cases whose registration may need to be terminated before the next academic session begins)

7. Computing Facilities User Forum

7.1 Membership

  • Chair of User Forum

The meetings will be open to all members of staff and students with an interest in the matters discussed.

Also see 2.3 Officers and Committees.

7.2 Terms of Reference of Computing Facilities User Forum

  • Monitors the operation of computer facilities within the School, providing a channel for user feedback.
  • Provides advice on strategy, policy and long-term plans concerning computer facilities, computer support staffing and closely related matters in the School.
  • Makes recommendations concerning major decisions about the acquisition, development and operation of computing (and other closely related) facilities in the School.
  • Provides guidance to the Director of Computing Facilities and Computer Officers.
  • All meetings are open to any member of the Academic Staff and Technical Support Staff of the School to attend if they have a particular interest in the agenda.

7.3 Agenda and Diary for Computing Facilities User Forum

  • Meets at least once a term
  • Spring term meeting recommends upgrades to the School's computing facilities
  • Further meetings as required (as determined by the chairman)

8a. Staff/Student Consultative Committee

University Regulation 2.3.3 applies.

8a.1 Membership

  • Head of School
  • Head of Student Development & Support (chair)
  • Director of Undergraduate Studies
  • Director of Postgraduate Studies
  • One Computer Officer, nominated by the Director of Computing Facilities
  • Teaching Assistant member of Teaching Committee
  • One or more student representatives for each 'group' (see below), elected by that group.

A group will normally be a year of a degree programme. However, programmes and years may be grouped where numbers are small. Normally there will be one representative per group, but more than one representative will be allocated where programme-years are large.

For current membership, see 2.3 Officers and Committees.

8a.2 Terms of Reference

  • Provides annual reports to the Guild and the School QAC.
  • Provides a forum for consultation and discussion between student representatives and staff responsible for programme provision on all relevant matters affecting taught students within the School.
  • All meetings are open to any member of the Academic Staff of the School or any student to attend if they have a particular interest in the agenda.

8a.3 Agenda and Diary

  • Student representatives are elected in the first five weeks of the Academic Session for one year.
  • The Committee will meet at least twice in the autumn and spring terms, and once in the summer term.

8b. Staff/Research Student Consultative Committee

8b.1 Membership

  • Head of School
  • Research Students Tutor, who acts as Vice-Chair
  • One Computer Officer, nominated by the Director of Computing Facilities
  • One research student representative elected by each of Year 1, Year 2, Year 3, and all other years combined
  • Research student representatives on Research Committee and Computing Facilities User Forum
  • One Teaching Assistant to be co-opted if no Teaching Assistant would otherwise be a member
  • One International/EU Student to be co-opted if no International/EU Student would otherwise be a member.

For current membership, see 2.3 Officers and Committees.

The Chair will be a research student and must not be the Year 1 representative.

8b.2 Terms of Reference

  • To provide a forum for consultation and discussion between research student representatives and staff responsible for research supervision on all relevant matters affecting students within the School.
  • All meetings are open to any member of the Academic Staff of the School or any research student to attend if they have a particular interest in the agenda.

8b.3 Agenda and Diary

  • Student representatives are elected in the first five weeks of the Academic Session for one year.
  • The Committee will meet at least once per term.

9. Teaching Committee

9.1 Membership

  • Head of School
  • Head of Academic Programmes(chair)
  • Head of Quality Assurance
  • Director of Undergraduate Studies
  • Director of Postgraduate Studies
  • Head of Student Development & Support
  • Academic Administration Officer
  • Four to eight other members of the Teaching Staff of the School, appointed by School Committee after consideration of suggestions from the Teaching Committee
  • Three student members of the School's Staff/Student Consultative Committee: two undergraduates, one MSc student, elected by the student members of Staff/Student Consultative Committee.
  • One Teaching Assistant, elected by the Teaching Assistants
  • Secretary.

For current membership, see 2.3 Officers and Committees.

9.2 Terms of Reference

  • Reports to School Committee
  • Reviews modules and programmes of the ongoing review cycle in twice-yearly Curriculum Review Meetings, in conjunction with QAC.
  • Recommends new taught degree programmes and changes to existing taught degree programmes, and all regulations for such programmes.
  • Recommends admissions policy for all taught degree programmes.
  • Recommends new modules and changes to existing modules for all taught degree programmes.
  • Recommends new procedures or changes to procedures relevant to teaching and learning and to student support, welfare and progression.

All meetings are open to any member of Academic Staff of the School to attend if they have a particular interest in the agenda.

9.3 Agenda and Diary

Executive Meetings

Executive meetings will take place in November, February and May. They will consider:

  • Draft versions of any proposed new degree programmes and proposed changes to existing programmes. Final versions to go to College Learning and Teaching Committee for formal approval.
  • Draft versions of any proposed new modules and proposed changes to existing modules. Final versions go to College Learning and Teaching Committee for final approval.
  • Issues raised by School QAC.
  • Issues passed down from College Learning and Teaching Committee.
  • Changes to entry requirements (at the autumn meeting).
  • Any other issues relating to teaching and learning within the School.

Curriculum Review Meetings

Curriculum Review Meetings will take place in December and June and are run jointly with QAC. They will comprise a broad-ranging review of all teaching programmes and modules with emphasis on a particular year. The aim is to inform and discuss, not to take final decisions. The output of this meeting is ideas and suggestions for appropriate members of academic staff to pursue and, if appropriate, come up with concrete proposals at later meetings. Issues relating to Quality Assurance to be referred to QAC.

All relevant teaching staff are co-opted to attend this meeting.

10. Quality Assurance Committee (QAC)

10.1 Membership

  • Head of School
  • Head of Quality Assurance (Chair)
  • Head of Academic Programmes
  • Head of Student Development and Support
  • Director of Undergraduate Studies
  • Director of Postgraduate Studies
  • Examinations Officer(s)
  • Academic Administration Officer
  • At least three other members of Teaching Staff of the School appointed by School Committee after consideration of suggestions from the QAEC.

For current membership, see 2.3 Officers and Committees.

10.2 Terms of Reference

The School QAC reports to School Committee, and the HQA reports to the College QAC.

It oversees the quality assurance of all aspects of teaching and student support in the School, by implementing BIQAES processes. In particular by:

  • moderating all examination papers (in advance) for overall standards and consistency of approach
  • reviewing all continuous assessment assignments (in arrears) and making recommendations to module lecturers and Teaching Committee of changes for future years
  • ensuring that all module documentation is in place and of an appropriate standard
  • reviewing Module Preparation and Module Completion reports
  • considering and approving proposed changes to Module Descriptions and Programme Specifications
  • ensuring that student feedback is properly considered and acted upon by the School, including that from Module Questionnaires, National Student Surveys, and Staff Student Committees
  • responding to feedback from External Examiners
  • updating the School's Quality Manual (or Staff Handbook) as and when required
  • dealing with any specific issues raised by the College QAC
  • monitoring the accreditation status of all programmes
  • proposing membership of an accreditation taskforce to renew accreditation as and when required.

See also 3.3.1 Assessment Procedures, §4

10.3 Agenda and Diary

Matters will be dealt with by e-mail and meetings as and when they arise. At least three meetings each year will be scheduled for particular activities:

October Meeting

  • Checking of module documentation
  • Any other outstanding business

March Meeting

  • Moderation of examination papers
  • Any other outstanding business

June Meeting

  • Review of continuous assessment for the past year
  • Consideration of Student Feedback for the past year
  • Any other outstanding business.

11. Accreditation Committee

11.1 Membership

  • Head of Quality Assurance (chair)
  • Head of Academic Programmes
  • Director of Undergraduate Studies
  • Academic Administration Officer
  • The Committee may coopt additional members for a particular accreditation cycle to ensure appropriate expertise in relevant issues.

For current membership, see 2.3 Officers and Committees.

11.2 Terms of Reference

  • Reports to the Quality Assurance Committee.
  • Makes recommendations to the Teaching Committee and School Committee on all curriculum matters which may impact on accreditation by professional bodies, with particular reference to issues arising from accreditation visits.
  • Makes recommendations to the School Committee as to which programmes the School should seek to be accredited by which professional bodies.
  • Oversees the preparation of all accreditation documentation and the arrangements for accreditation visits.

11.3 Agenda and Diary

The committee will meet as required by the cycle of accreditation visits.

12. Industrial Advisory Board and External Liaison Committee

12.1 Introduction

In addition to an Industrial Advisory Board (IAB) for the School as a whole, there may be separate Industrial Advisory Boards for a particular degree programme or set of degree programmes. External members of these boards will normally be invited to be members of the main IAB. The terms of reference of programme Industrial Advisory Boards will be as for the main IAB, but restricted to a programme or set of programmes.

12.2 Meetings of the Industrial Advisory Board

Meetings of the Industrial Advisory Board consist of:

  • External members of the Industrial Advisory Board
  • Members of the External Liaison Committee
  • Other invited members of the School as appropriate to the agenda of the meeting, e.g. Programme Directors, student representatives

The Chair will normally be the Chair of the External Liaison Committee, although an external member may also be invited to take the chair.

12.3 Terms of Reference of the Industrial Advisory Board

  • To review existing degree programmes within the School, in terms of the extent to which they prepare students for careers in industry.
  • To identify new and existing directions in industry that could be incorporated into the School's degree programmes.
  • To strengthen and develop the School's engagement with industry at all levels, including teaching, research, student projects, and careers advice.
  • To review the School's research activities and portfolio, giving advice on developing new strategic directions.

The Industrial Advisory Board will normally meet once a year.

12.4 Membership of the External Liaison Committee

  • Head of School (Chair)
  • Business Development Manager
  • Director of Research
  • Head of Academic Programmes
  • Industrial Placements Tutor
  • Two other members of teaching staff appointed by School Committee after consideration of suggestions from the External Liaison Committee
  • Secretary.

For current membership, see 2.3 Officers and Committees.

12.5 Terms of Reference of the External Liaison Committee

  • To formulate specific strategies, which will be reviewed and actioned by meetings of the Industrial Advisory Board.
  • To oversee and promote activity in the area of alumni relations.

The External Liaison Committee will normally meet twice a year (including the IAB meeting).

13. Officers in the School

13.1 Academic Management Team

The Head of Academic Programmes, the Head of Quality Assurance, the Director of Undergraduate Studies and the Director of Postgraduate Studies form the core of the School's Academic Management Team, which includes other officers as necessary.

(Note: from 2000 to 2008, the School had an Academic Manager, who acted as both Head of Academic Programmes and Director of Learning & Teaching (=Head of Quality Assurance & Enhancement). The Staff Handbook is being updated to reflect the division of these posts, but may not yet be complete.)

The role of the Head of Academic Programmes is broadly to manage and develop the School's provision for teaching and learning. Assisted as appropriate by other members of the Academic Management Team, the Head of Academic Programmes, is required to:

  • Chair the School's Teaching Committee.
  • Make proposals to Teaching Committee for appropriate changes to degree programmes and their regulations (including the stated aims and objectives of the degree programme).
  • Co-ordinate the submission of all degree programme documentation to Academic Office for University approval (i.e. new and changed degree programmes, new and changed module descriptions).
  • Prepare the the complete degree programmes and regulations and organise the publication of all degree programme documentation to students and staff, including all sections of the School's web site concerned with teaching.
  • Liaise with other parts of the University (e.g. the College, Academic Services) on all matters concerning degree programmes/regulations and their organisation.
  • Review degree programmes when unanticipated situations arise and take emergency action as appropriate (e.g. re-arrange the programme to cope with the sudden loss of a member of staff or other resources).
  • Oversee any electives and service modules provided by the School.
  • Make proposals to the Head of School for the allocation of teachers to modules.
  • Organise the publication of other documentation for staff, including the Staff Handbook.
  • Co-ordinate the construction of the School's timetable.
  • Manage the School's Teaching Assistants.

The role of the Head of Quality Assurance & Enhancement (formerly the Director of Learning & Teaching) is defined by the College of Engineering & Physical Sciences in a separate document.

The Director of Undergraduate Studies will act as a Deputy to the Head of Academic Programmes when required on matters relating to the provision of undergraduate learning and teaching (e.g. taking responsibility for a particular group of undergraduate programmes). The Director of Undergraduate Studies will normally chair all undergraduate Examination Boards. He or she will also be expected to be involved in induction processes, which are overseen by the Head of Student Development and Support. The Director of Undergraduate Studies also oversees the ERASMUS exchange programme.

The Director of Postgraduate Studies will act as a Deputy to the Head of Academic Programmes when required on matters relating to the provision of postgraduate learning and teaching. The Director of Postgraduate Studies will normally chair all postgraduate Examination Boards. He or she will also arrange the induction processes for postgraduate taught students.

Other posts which form part of the Academic Management Team include:

The role of the Examinations Officer is to organise and manage all aspects of examinations and other assessment. The Examinations Officer may be assisted by a number of Deputy Examinations Officers, who together form the Examinations Team. The Examinations Officer and Deputies are required to:

  • Organise all aspects of examinations and other assessment, from preparation through to marking, that are not handled centrally by the University.
  • Liaise with the University's Examinations Office to achieve effective and efficient running of the examinations.
  • Liaise with the External Examiners to enable them to effectively and efficiently carry out the duties required of them.
  • Ensure that the organisation of examinations and other forms of assessment accords with University regulations and codes of practice, and with the School's quality assurance procedures.

Posts of Programme Director or Year Tutor may be created by the School Committee as required (not necessarily on a one to one basis with programmes or years). Programme Directors and Year Tutors are required to:

  • Maintain a strategic overview of the content of their programme(s) and/or year(s).
  • (Programme Directors) Maintain a strategic overview of recruitment to their programme(s).
  • Advise on organisational issues, such as the choice of options or the composition of the programme and/or year.
  • Participate in admissions and induction procedures as appropriate.
  • Deal with straightforward administrative matters relating to their programme(s) and/or year(s), e.g. authorizing changes of module choice or non-standard patterns of study.

Other duties and responsibilities may differ according to the programme(s) or year(s) involved but will in all cases be agreed with the Head of School.

The Industrial Placements Tutor will oversee all aspects of student placements in industry and in particular is required to:

  • Act as first point of contact for central Careers Service
  • Organise the process whereby students who so choose can gain the "with Industrial Studies" addition to their degrees (including any assessment involved).
  • Liaise and maintain relationships with industrial partners in relation to placements.
  • Arrange visits to placement students.

13.2 Student Development and Support Team

The role of the Head of Student Development and Support is broadly to develop and manage the School's provision for student support, guidance and progress; oversee the implementation of this provision; and monitor its delivery. The Head of Student Development and Support will be assisted by the Senior Tutor, the Welfare Tutor and a number of Deputy Welfare Tutors (the Welfare Team), the International Students Tutor, the Careers Tutor, the Research Students Tutor, the Demonstrator Tutor, and any other specialist Tutor posts created by the School Committee, who together will form the Student Development and Support Team.

A draft job description for the post of Head of Student Development and Support was provided by the University. Within the School, particular responsibilities of the Head of Student Development and Support, with the operational assistance of members of the team, include:

  • managing the advisory service provided by the School's teaching staff acting as 'Academic Advisors'
  • overseeing the implementation within the School of University policies and codes of practice relating to student support, guidance and progression (including equal opportunities)
  • ensuring that the School's information systems (whether paper or computer based) support student support, guidance and progression
  • making proposals to Teaching Committee for changes in procedures relating to student support, welfare and progression
  • organizing the publication on the web of the Student Handbook
  • overseeing all induction processes for undergraduate students, whether for new or returning students.

The Head of Student Development and Support will chair the Staff-Student Consultative Committee.

Within the team, the Senior Tutor is particularly responsible for:

  • ensuring that student attendance and progression is monitored and any lack of reasonable diligence dealt with either internally or through the University's procedures
  • all disciplinary matters affecting students
  • acting as Plagiarism Contact for the School
  • acting as Extenuating Circumstances Officer for the School.

Within the team, the Welfare Tutor is particularly responsible for:

  • overseeing the operation of the Welfare Team as a whole
  • taking particular responsibility for monitoring all students who are 'special cases' within the system (e.g. those with declared disabilities), to ensure that their requirements or circumstances are recorded and their needs supported

The Welfare Team as a whole is required to:

  • advise students who are having difficulty in maintaining satisfactory performance on their degree programme for whatever reasons
  • bring to the attention of Examiners' Meetings evidence of mitigating circumstances affecting students whose progress is under review.
  • oversee and monitor procedures for granting extensions and waiving penalties (e.g. for late submission) in response to mitigating circumstances, in order to ensure that such procedures are consistent and adhere to the School's quality assurance goals.

Within the team, the International Students Tutor is required to provide support and guidance to international students in terms of their special needs, and to liaise with and assist other members of the Welfare Team in handling issues specific to international students. In particular, he or she is required to:

  • advise international students who are having difficulty in maintaining satisfactory performance on their programmes
  • bring to the attention of the Welfare Team mitigating circumstances affecting international students' performance and assist the Welfare Team in helping international students cope with such circumstances
  • act on a more informal basis as an additional Academic Advisor to international students in relation to academic and related issues.

Within the team, the Careers Tutor is required to coordinate support and guidance for students in relation to their careers, and to liaise with the School's Business Development Manger to arrange presentations and distribute publicity material from companies. In particular, he or she is required to oversee and monitor processes for:

  • giving students support and guidance in seaching for job opportunities
  • arranging events and programmes for the development of interview skills and other career-related skills (e.g. CV writing)
  • maintaining a database of the careers performance of the School's alumni.

The Careers Tutor is also required to:

  • act as the School's academic contact for industrial partners and maintain relationships
  • advise Teaching Committee on curriculum and other issues relating to students' employment and employability.

Within the team, the Research Students Tutor is required to:

  • act as academic advisor/personal tutor to research students, advising in any cases where problems occur between students and their supervisors
  • manage and monitor research student progress from induction to submission of the final version of the thesis
  • chair RSMG
  • be the vice-chair of the Staff/Research Student Consultative Committee.

Within the team, the Demonstrator Tutor is required to:

  • give an induction course to the demonstrators/TAs in the School
  • liaise with CLAD as to the courses that demonstrators/TAs in the School should take and monitor attendance and completion.
  • organise a mentoring scheme for demonstrators/TAs
  • organise exercise class/tutorial observations for demonstrators/TAs

13.3a Admissions Team

The Admissions Team consists of the Head of Admissions, several Admissions Tutors and a number of specialist recruitment officers (including academic as well as clerical and administrative staff).

The Head of Admissions (assisted by Programme Admissions Tutors where necessary) is required to:

  • organise all aspects of the School's student recruitment process.

The Research Students Admissions Tutor is required to:

  • organise all aspects of the admissions process for research students.

Additional officers include the International Partnerships Officer.

The activities required of the Admissions Team include:

  • making decisions on applications within deadlines set from time-to-time
  • giving advice on admissions requirements, both to staff and applicants (including at University and School Open Days and Applicant Visit Days)
  • liaising with the Admissions Office, particularly at A Level results time and during clearing
  • providing information about the state of applications to the School (particularly to the School Committee)
  • liaising with the School Office to provide data about incoming students

13.3b Marketing Team

The Marketing Team consists of the Head of Marketing and Publicity, several academic members of staff, and the Senior Marketing Officer.

The activities required of the Marketing Team include:

(Core Marketing activities)

  • creating timely and accurate publicity material for the School's applicants (including the undergraduate and postgraduate brochures)
  • organising the Applicant Visit Days and Open Days, including the arrangement of speakers and project demonstrations
  • recruiting and training the student ambassadors for hosting the visiting applicants
  • collecting and monitoring feedback from the applicants regarding the School's recruitment efforts and using it for making improvements
  • conducting decline surveys of the applicants to carry out an analysis of the School's recruitment efforts.

(Schools liaison)

  • maintaining relationships with the School's feeder schools and colleges
  • arranging for visits by the School's academic staff to such schools and colleges
  • arranging visits from school pupils to the School, and programmes of lectures or workshop sessions for the visiting pupils
  • creating a network of school teachers in Computing who share the School's vision of inspiring and motivating pupils towards careers in Computing.

(International partnerships)

  • creating and maintaining relationship with the School's international partner institutions
  • hosting visitors from partners and potential partners
  • arranging visits by the School's academic staff to potential partner institutions on their trips abroad
  • managing the creation of agreements for student exchange with partner institutions including conception, formulation, obtaining approvals and the final implementation
  • arranging for on-site interviews of applicants from partner institutions.

(Marketing and publicity)

  • ensuring timely and accurate publication of the School's achievements in print and electronic media
  • maintaining the accuracy of information on the externally oriented parts of the School's web site
  • formulating and implementing marketing and recruitment strategies.

13.4 Director of Computing Facilities

The Director of Computing Facilities is required to:

  • Co-ordinate and manage the Technical Support Group (consisting of all Technical Support Staff in the School).
  • Manage the operation of all computing and communication facilities in the School.

The Director will be assisted by a Deputy Director.

13.5 Library Officer

The Library Officer is responsible for:

  • acting as first point of contact for Central Library
  • overseeing development of the School's own collection

13.6 Director of Research

The Director of Research assists the Head of School in managing research in the School. In particular, he or she is responsible for:

  • * monitoring the School's external research funding activity and making recommendations for improvements
  • identifying and publicizing funding opportunities available for the School's research activities
  • responding to research funding initiatives and industrial collaboration initiatives on behalf of the School
  • coordinating large multi-person projects and multi-disciplinary projects as required for funding initiatives
  • assisting the Head of School in conducting research reviews and research performance reviews as required by the University from time to time
  • assisting the School's RAE Lead in strategic planning for the School's RAE return.

The Director of Research is an ex-officio member of the Research Committee and consults it as appropriate when creating policy initiatives.

13.7 Data Protection Officer

The Data Protection Officer is required to:

  • examine the School's procedures for gathering and processing data to ensure that they conform to the requirements of the Data Protection Act and University policy concerning data protection
  • recommend changes to data processing procedures where appropriate

13.8 Other Officers

The School Committee may create Deputy posts corresponding to the officers listed above. The officer and deputy/ies are responsible for an appropriate division of responsibilities between them.

The School Committee may also create other posts as required. In such cases there will be a written statement of the duties and responsibilities attached to the post.

(Sections 14 and 15 have been removed.)

16. Learning Resources Committee

This Committee has been dissolved.

17. Health and Safety Management Group

To be completed.