AISB 2000: Time for AI and Society

SYMPOSIUM: HOW TO DESIGN A FUNCTIONING MIND

INSTRUCTIONS FOR AUTHORS


For each Symposium a separate Pre-Proceedings booklet will be produced, and will be available at the beginning of the Convention. Accepted symposium presenters (oral or poster) are expected to produce papers for the Pre-Proceedings in conformity with the requirements on this page. We regret that papers which do not conform to requirements may not be included in the booklet. The formatting requirements are laid down by the conference organisers and are the same for all symposia.

Page limits for this symposium: 9 pages for full papers, 2 pages for poster summaries.

LATE ADVICE FOR WINDOWS USERS

From: Steve Allen, Steve.Allen@dfki.de
The secret of creating postscript files under Windows for reading on Unix systems:

On the printer options set the format to "Archive".

For more information see this file.


Paper Size and Printing Mode

Final versions of papers may be submitted either electronically (preferred) or in camera-ready hard copy by post. Electronic submissions must be in PDF or postscript. Use only the fonts mentioned below.

In either case, the papers must be prepared for printing on A4 size paper. Hard copy submissions should be printed on new A4 paper single sided.

In the event that authors are not able to obtain A4 size paper, they must submit papers electronically, in postscript or PDF.

Electronic submissions must be in postscript or PDF ONLY and must be in a format designed to print on A4 paper.

If you plan to submit electronically, please send the symposium chair a sample two page postscript or PDF file in the required format as soon as possible, so that printing locally can be checked.

All other formats will be rejected.

NOTE ON PDF (information kindly supplied by Pat Hayes)
People have reported problems with PDF files produced by PDFWriter. Please use Distiller instead. See http://www.fastlane.nsf.gov/a0/about/a1faq.htm#convert for details (under "converting a file to PDF").

Online version of the booklet

It is intended to make all the papers available online. So even if you do submit your paper in hard copy, it would be helpful if you could also produce an electronic version to go into the symposium web site. This could be in PDF, Postscript or HTML, NOT Word.

Page Layout and Typeface

The printed text should fit within a rectangle of width 17 cm, and height 24.2cm.

Aside from the title, authors and abstract, papers should be typeset in two-column mode, with margins of 2.5cm at the top, 3cm at the bottom, and 2cm on either side. The inter-column margin should be 1cm.

There should be no running page headers or footers.

Typeface should be Times Roman, single-spaced, with body text appearing in 10pt size. For emphasis, please use only italic font, and do not use bold or underline in the running text. Do not use italic or underline in titles.

If you wish to use a different font in diagrams, please use helvetica only, to prevent problems when printing. Use courier for fixed-width text (e.g. code examples).

Three levels of section heading are acceptable: 14pt, 12pt and 10pt. All should be in bold face. Sections should be numbered in the form N, N.M, N.M.R, for the three levels, respectively.

Number of Copies

Authors should submit 2 (two) copies if submitting camera-ready copy.

Title, Authors and Abstract

Title should appear at the top of the first page, centred, in 16pt bold text.

Author's name(s) should be centred, separated by commas, if appropriate, below the title, in 14pt (not bold), followed by institution(s) in 12pt (not bold), also centred.

Email addresses should be given as the final line of the institutional address.

The abstract (preferably not more than 250 words) should be indented on both sides by 0.5, and be set in 9pt type.

The heading "Abstract" in 10pt bold should be centred one line space above it.

Figures and Tables

Where possible, figures and tables should appear in the running text, as near to the first reference to them as possible. They should be numbered consecutively in Arabic numerals, figures and tables each having their own distinct numbering.

Captions for figures should be centred below the figure; captions for tables should be centred above the table.

Footnotes

Footnotes should appear at the foot of the column in which they are referenced. They should be separated from the main text by a horizontal line, left-justified, spanning more than 0.6 and up to 0.75 of the width of the column. Point size should be 8 point. Footnote numbers should be sequential, and in arabic script.

Page Numbering

Pages should not be numbered. If you submit camera ready copy, please write the page number lightly, in pencil, on the foot of the reverse of each page, and also the initials of the main author.

Acknowledgements

Acknowledgements should be placed in a section headed "Acknowledgements", as a top level heading, but without a section number, immediately before the bibliography.

References and Bibliography

References should be given in the APA approved style (most easily available in LaTeX as natbib). References in running text should appear as "Bloggs (1991)", and parenthetically as "(Bloggs, 1991)". Multiple parenthetical references should appear as "(Bloggs, 1992; Doe, 1994)". Please order multiple references chronologically.

The bibliography should appear at the end of the text, headed "References" as a top level section heading, but without a section number. Each reference should begin with the surname of the first author, initials first, and then the other authors in the same order (i.e. J. Bloggs), separated by commas. Next should come title, then source (i.e. journal, conference, etc), volume, number, and pages specified as "V(N):pp-pp", any extra information, publisher, address of publisher, and finally date.

Bibliography entries should be ordered first alphabetically and then chronologically.

Style Files and Templates

The following files, provided by the convention organisers, may be useful to some authors. Please note that where there is a conflict between one of the following and the formatting instructions above, the instructions above regarding page dimensions, text layout, and margins should take priority. In particular check left and top margin and the total text width and height.

Please note that some browsers will show you some of these files, depending on your local settings, rather than allowing you to download them directly. If this happens, simply use the "save" or "download" option (e.g. in the "file" menu) of your browser or "d" in lynx.

Submission of Camera-Ready Copy

Finished Camera-Ready Copy should be sent to Aaron Sloman on or before 10th March 1999. Papers will not be accepted after this date.

Electronic submissions should be posted to: A.Sloman@cs.bham.ac.uk with the subject line "SYMPOSIUM PAPER FINAL VERSION". If you do not get an acknowledgement within 72 hours, please send an email message enquiring whether your paper has been received.

Paper versions should be on A4, posted with stiff card in the envelope as protection against damage, with the envelop marked: "PLEASE DO NOT FOLD OR BEND", and addressed to

Aaron Sloman
School of Computer Science
The University of Birmingham
Birmingham, B15 2TT
England, UK

Last modified: 11 Mar 2000